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Posters in the Workplace

Most American employers are subject to a number of federal workplace laws and regulations. To ensure that employees are made aware of the protections afforded to them by these laws, employers must hang various posters describing them. This article summarizes the federal workplace poster requirements applicable to most employers, including small businesses.

Generally, employers must hang required posters in a location that employees can easily see. The Department of Labor makes copies of required posters available to employers. Employers who fail to hang the required posters may be subjected to fines or other penalties. Following are the main workplace posters that are required by federal law.

Equal Employment Opportunity

 

All employers subject to non-discrimination laws, like Title VII of the Civil Rights Act of 1964, must prominently hang a poster stating that “Equal Employment Opportunity is the Law.” The notice, which must be hung where applicants, as well as employees can see it, sets forth the procedures to be followed for filing complaints alleging violations.

Job Safety and Health Protection

 

Employers subject to Occupational Safety and Health Administration regulations are required to post a notice stating, “You have a right to a safe and healthful workplace. It’s the law!” The poster goes on to list various rights that employees have under the Occupational Safety and Health Act.

Family and Medical Leave Act

 

All employers subject to the Family and Medical Leave Act must hang a poster informing their employees of the basic rights provided under the Act. The poster also informs employees how they can file a complaint under the Act.

Fair Labor Standards Act

 

All employers with employees protected by the Fair Labor Standards Act must hang a “minimum wage” poster in a conspicuous place. The poster informs employees of their rights to a minimum wage, as well as their rights to premium overtime pay. The notice also instructs workers on child labor laws and sets forth directions for filing a claim with the Wage and Hour Division of the Department of Labor.

Workers with Disabilities under Special Minimum Wage Certificates

 

Several federal laws allow employers to pay certain disabled workers a wage below the minimum wage if the employee’s disability impairs his or her productivity or earnings. Employers must obtain a special certificate before they may pay the special minimum wage. Employers holding such certificates must post a notice informing their disabled workers of their rights, including the right to have their wages periodically reviewed and adjusted.

Migrant and Seasonal Agricultural Worker Protection Act

 

All farm labor contractors and agricultural employers that are subject to the Migrant and Seasonal Agricultural Protection Act must post a conspicuous notice informing their employees of their rights and protections under the Act.

Employee Polygraph Protection Act

 

Employers subject to the Employee Polygraph Protection Act must hang a poster informing their employees and applicants of their right, in most cases, to be free from being subjected to polygraph testing.